Following up on a job application is a crucial step in the hiring process. Candidates often send a follow-up email to express their continued interest in the position. Employers appreciate receiving these emails as they reflect a candidate’s enthusiasm and professionalism. A well-crafted follow-up can also provide applicants with an opportunity to reiterate their qualifications and ask about the status of their application.
How to Craft the Perfect Follow-Up Email After Your Job Application
So, you’ve submitted your job application—great! But what’s next? One key step often overlooked is sending a follow-up email. It’s a simple yet powerful way to show your interest in the position and keep your name fresh in the employer’s mind. Let’s break down the best structure for that follow-up email so you can make the right impression.
When to Send Your Follow-Up
Timing is essential! Ideally, wait about 5 to 10 business days after submitting your application. This gives employers some time to sort through applications without feeling like you’re pushing them. But if a job posting mentions “no phone calls,” it’s generally a good idea to adapt that advice to emails too.
What to Include in Your Follow-Up Email
Your follow-up email should be concise and pleasant while addressing a few key points. Here’s a basic structure you can follow:
| Section | Purpose |
|---|---|
| Subject Line | Catch the recipient’s attention and indicate the purpose. |
| Greeting | Be polite and professional, addressing the person by name if possible. |
| Opening Line | Thank them for considering your application (if you have prior correspondence). |
| Reason for Follow-Up | Briefly reiterate your interest in the position and ask for any updates. |
| Closing | Express gratitude and a willingness to discuss further. |
1. Crafting the Subject Line
Let’s start with the first thing they see: the subject line. Keep it simple yet informative. Here are a couple of examples:
- “Follow-Up on My Job Application for [Job Title]”
- “Checking In: [Your Name] – Application for [Job Title]”
2. Starting Off Strong: The Greeting
Always try to address the email to a specific person. If you’ve got a contact name, use it. If not, “Hiring Manager” works too. Here you might say,
“Hi [Name],”
3. Opening Line
Start with a friendly, polite introduction. If you’ve had communication before, a simple thank you will do just fine. This might look like:
“I hope this message finds you well! I wanted to thank you for considering my application for the [Job Title] position.”
4. The Main Message: Why You’re Following Up
Now, get to the meat of your email. A few lines to express your eagerness can really help:
“I’m writing to follow up on my application submitted on [Date]. I’m very excited about the opportunity to join [Company] and contribute to [specific project, value, etc. that aligns with the company]. Is there any update on the hiring process?”
5. Wrapping It Up: The Closing
Close with a polite thank you and express your willingness to provide further information:
“Thank you for taking the time to read my email. I look forward to any updates you may have, and I’m happy to provide more info if needed!”
End with:
“Best regards,”
[Your Name]
[Your LinkedIn Profile or Contact Information]
Final Tips
- Keep it short—ideally under 200 words.
- Use a friendly but professional tone.
- Proofread for any typos or errors.
By following this structure, you can create a follow-up email that’s not only polite but also adds a personal touch. Remember, the goal is to stay on their radar without being overbearing. Happy emailing!
Follow-Up Email Samples After Job Application
Following Up After Submitting My Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Application Date] and wanted to express my continued interest in the opportunity. I’m excited about the possibility of contributing to [Company Name].
If it’s convenient, I would greatly appreciate any updates regarding my application status.
Thank you for your time and consideration!
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Checking In on My Application Status
Hello [Hiring Manager’s Name],
I hope you’re doing well. I am writing to check in on the status of my application for the [Job Title] position that I submitted on [Application Date]. I am very enthusiastic about the opportunity to join your team and would love to hear any updates you may have.
Thank you for your time, and I look forward to your reply!
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Following Up on My Application After an Interview
Dear [Hiring Manager’s Name],
I want to extend my heartfelt thanks for the opportunity to interview for the [Job Title] position on [Interview Date]. I truly appreciate our conversation and learning more about the amazing work at [Company Name].
I am eager to know about the next steps in the hiring process and would appreciate any updates you might have regarding my application status.
Thank you once again for your time and consideration!
Warm regards,
[Your Name]
[Your Email]
[Your Phone Number]
Reiterating My Interest in the Role
Dear [Hiring Manager’s Name],
I hope you’re well! I wanted to follow up on my application for the [Job Title] position submitted on [Application Date]. I remain very excited about the possibility of working with [Company Name] and contributing to [specific goal or project mentioned in the job description].
If you have any updates, I would love to hear them. Thank you!
Sincerely,
[Your Name]
[Your Email]
[Your Phone Number]
Seeking Feedback on My Application
Hello [Hiring Manager’s Name],
I hope this email finds you in great spirits! I am writing to inquire about my recent application for the [Job Title] position. I would appreciate any feedback you can provide, as it will help me in my job search.
Thank you for your consideration, and I look forward to your reply!
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Expressing Continued Enthusiasm for the Company
Dear [Hiring Manager’s Name],
I hope you are having a great week. I am following up regarding my application for the [Job Title] position, which I submitted on [Application Date]. I remain very interested in the opportunity and would love to be a part of the dynamic team at [Company Name].
Any updates or information you may have would be greatly appreciated.
Thank you for your time!
Warm regards,
[Your Name]
[Your Email]
[Your Phone Number]
Inquiring About the Next Steps
Hello [Hiring Manager’s Name],
I hope this message finds you well. I am writing to inquire about the next steps in the process for my application for the [Job Title] position. I submitted my application on [Application Date] and am very eager to learn more about the position and your team.
Thank you for your consideration, and I look forward to hearing from you soon!
Best,
[Your Name]
[Your Email]
[Your Phone Number]
Reaching Out After a Networking Conversation
Dear [Hiring Manager’s Name],
I hope you’re doing well. I wanted to follow up on the conversation we had about the [Job Title] position when we met at [Event or Meeting]. I’ve submitted my application and would love to express my enthusiasm for the role and the possibility of joining your team.
If there are any updates regarding my application status, I would be grateful if you could share them with me.
Thank you for your time!
Sincerely,
[Your Name]
[Your Email]
[Your Phone Number]
Following Up After a Job Fair
Hi [Hiring Manager’s Name],
I trust you are doing great! I enjoyed meeting you at the [Job Fair Name] on [Date] and wanted to follow up on my application for the [Job Title] position. I am very excited about the potential opportunity to work with [Company Name].
If you have any updates regarding my application, I would appreciate hearing from you.
Thank you for your time and consideration!
Best,
[Your Name]
[Your Email]
[Your Phone Number]
Thank You After a Recent Interview
Dear [Hiring Manager’s Name],
I wanted to take a moment to thank you for the opportunity to interview for the [Job Title] position on [Interview Date]. I thoroughly enjoyed our conversation and learning more about the exciting initiatives at [Company Name].
I am eager to hear about the next steps in the hiring process. Thank you once again for your time!
Kind regards,
[Your Name]
[Your Email]
[Your Phone Number]
Inquiry About Possible Delays in Hiring Process
Hi [Hiring Manager’s Name],
I hope all is well with you! I wanted to check in regarding my application for the [Job Title] position. I understand that hiring processes can sometimes be delayed, and I wanted to see if there were any updates available.
Thank you for your time, and I appreciate any information you can share!
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Follow-Up After Submission with a Unique Value Proposition
Hello [Hiring Manager’s Name],
I hope you’re having a good day! I’m reaching out to follow up on my recent application for the [Job Title] position submitted on [Application Date]. I wanted to take this opportunity to reiterate my unique qualifications, particularly my experience with [specific skill or project related to the job].
If there are any updates regarding my application status, I would be grateful to hear from you.
Thank you for your consideration!
Warm regards,
[Your Name]
[Your Email]
[Your Phone Number]
What is the purpose of sending a follow-up email after submitting a job application?
The purpose of sending a follow-up email after submitting a job application is to express continued interest in the position. A follow-up email serves as a reminder of the candidate’s application to the hiring manager. This communication can reiterate the candidate’s qualifications and alignment with the company’s needs. Additionally, a follow-up email can provide an opportunity for the candidate to seek clarification on the application process or timeline. Ultimately, this correspondence fosters engagement and can enhance the candidate’s visibility in a competitive job market.
When should a candidate send a follow-up email after submitting their application?
A candidate should send a follow-up email after submitting their application within one to two weeks. This timeframe allows adequate time for the hiring team to review applications and make initial decisions. Timing is crucial to ensure that the follow-up does not come off as rushed or impatient. Sending a follow-up after this period demonstrates the candidate’s initiative and professionalism. Moreover, this approach can show respect for the hiring process while reaffirming the candidate’s strong interest in the opportunity.
What should be included in a follow-up email after a job application?
A follow-up email after a job application should include a brief introduction reiterating the candidate’s name and the position applied for. It should express gratitude for the opportunity and the time taken to consider the application. The email should highlight key qualifications that relate to the position and reinforce the candidate’s interest in the role. Additionally, the follow-up should invite any updates regarding the status of the application or next steps in the hiring process. Finally, the email should conclude with a polite closing and the candidate’s contact information.
And there you have it—your ultimate guide to crafting that perfect follow-up email after submitting your application! Whether you’re looking to nudge the hiring manager or simply express your enthusiasm, a well-timed email can make all the difference. Thanks for hanging out with us while we explored this topic! We hope you found it helpful and feel a little more confident about your next steps. Be sure to swing by again soon for more tips and tricks to navigate the job hunt with style. Happy applying!