A follow-up job application email serves as a crucial communication tool that can enhance your chances of securing an interview. Job seekers use this email to express continued interest in a position and to thank potential employers for considering their application. Recruiters appreciate receiving these messages as they demonstrate a candidate’s professionalism and enthusiasm. A well-crafted follow-up email can reinforce a candidate’s qualifications and keep their application top of mind during the hiring process.
Crafting the Perfect Follow-Up Job Application Email
So, you’ve submitted your job application, and now you’re wondering what’s next. You don’t want to be that person who seems desperate, but a little follow-up never hurt anyone, right? A well-structured follow-up email can keep you on the top of the hiring manager’s mind. Let’s break it down step by step.
What to Include in Your Follow-Up Email
When you sit down to write your follow-up email, it’s essential to be concise while still including all the necessary details. Here’s a basic structure you can follow:
- Subject Line
- Follow-Up on Job Application – [Your Name]
- Re: Application for [Job Title]
- Checking In: [Job Title] Application
- Greeting
- Express Your Appreciation
- State Your Purpose
- Show Enthusiasm
- Offer to Provide Additional Information
- Closing and Sign Off
Your subject line should be clear and to the point. Here are a few examples:
Start with a friendly greeting. Use the hiring manager’s name if you have it. If not, a simple “Hello” or “Hi there” works fine.
Open your email by thanking them. A little gratitude goes a long way:
“Thank you for considering my application for the [Job Title] position.”
Be clear about why you’re writing. Here’s how you can phrase it:
“I wanted to follow up on my application submitted on [Date].”
Let them know how excited you are about the role:
“I’m very enthusiastic about the opportunity to join [Company Name] and contribute to [mention something specific about the company or role].”
Make it easy for them to reach you:
“Please let me know if there is any further information I can provide to assist in the decision-making process.”
Wrap it up nicely. You can end with:
“Thank you once again for your time. I look forward to hearing from you soon.”
Then, sign off with “Best,” “Sincerely,” or “Thank you,” followed by your name.
Sample Follow-Up Email
Here’s a quick sample of what your email might look like using the structure we just discussed:
| Subject: Follow-Up on Job Application – Jane Doe |
| Hi [Hiring Manager’s Name], |
| Thank you for considering my application for the Marketing Coordinator position. |
| I wanted to follow up on my application submitted on October 5th. I’m very enthusiastic about the opportunity to join ABC Corp and contribute to your innovative marketing strategies. |
| Please let me know if there is any further information I can provide to assist in the decision-making process. |
| Thank you once again for your time. I look forward to hearing from you soon. |
| Best, |
| Jane Doe |
| [email protected] |
| (123) 456-7890 |
And there you go! With a simple structure and a friendly tone, your follow-up email will leave a positive impression. Just remember to keep it professional while also showing your personality. Happy emailing!
Sample Follow-Up Job Application Emails
Following Up After an Interview
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to take a moment to express my gratitude for the opportunity to interview for the [Job Title] position at [Company Name] on [Date]. I enjoyed our conversation and learning more about your team.
If possible, I would appreciate any updates regarding my application status. I am very enthusiastic about the opportunity to contribute to your team.
Thank you once again for your time and consideration.
Best regards,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Inquiring About a Job Application Status
Hi [Hiring Manager’s Name],
I hope this email finds you in good spirits. I am writing to follow up on my application for the [Job Title] position submitted on [Submission Date]. I am very excited about the possibility of joining [Company Name] and contributing to your team.
Could you please provide any updates on my application status? I look forward to hearing from you soon!
Thank you for your attention.
Warm regards,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Thank You Note After a Phone Interview
Dear [Interviewer’s Name],
Thank you for the enlightening conversation during our phone interview on [Date]. I appreciate the insights you shared regarding the [Job Title] role and your team’s objectives.
I am keenly interested in the opportunity and would love to know if there are any updates regarding the next steps in the hiring process.
Thank you once again for your time!
Best wishes,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Checking In After a Long Wait
Dear [Hiring Manager’s Name],
I hope you are doing well. I wanted to check in regarding my application for the [Job Title] position submitted on [Submission Date]. I understand that the hiring process can take time, and I remain enthusiastic about the opportunity to join [Company Name].
If there are any updates or additional information you need from my side, please feel free to let me know.
Thank you for your attention to my application!
Sincerely,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Reiterating Interest in a Position
Hi [Hiring Manager’s Name],
I hope all is well with you. I wanted to take a moment to reiterate my strong interest in the [Job Title] role at [Company Name]. After our last discussion, I am even more inspired to be a part of your team and contribute to your ongoing projects.
If there are further steps or discussions needed, please let me know. I look forward to the possibility of working together!
Best regards,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Follow-Up on a Networking Call
Dear [Contact’s Name],
I hope this email finds you well. Thank you for the insightful conversation we had over the phone on [Date]. I truly appreciate your advice regarding the job application at [Company Name].
I wanted to follow up on my application for the [Job Title] position and see if there have been any updates. I am very excited about the opportunity to join your team!
Thank you again for your support.
Warm regards,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Requesting Feedback After an Unsuccessful Interview
Dear [Interviewer’s Name],
I hope you’re doing well. I wanted to reach out and thank you for the opportunity to interview for the [Job Title] position. Although I learned that I was not selected, I genuinely appreciate the experience.
If possible, I would be grateful for any feedback you could provide regarding my interview performance. It would be incredibly helpful for my future applications.
Thank you once again for this opportunity, and I hope to cross paths again.
Sincerely,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
Following Up on a Job Fair Connection
Hi [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up on our meeting at the [Job Fair Name] on [Date]. I appreciated the chance to discuss [Company Name] and the available roles.
I have submitted my application for the [Job Title] position and would love to hear about the next steps in the hiring process at your convenience.
Thank you for your time!
Best,
[Your Name]
[Your LinkedIn Profile] (if applicable)
[Your Phone Number]
What is the purpose of a follow-up job application email?
A follow-up job application email serves multiple purposes in the job application process. It reinforces the candidate’s interest in the position, reminding the employer of their application. This email communicates the applicant’s enthusiasm and professionalism, establishing a positive impression. Additionally, the follow-up can also provide the candidate with an opportunity to reiterate their qualifications and suitability for the role. By sending this email, applicants demonstrate their proactive approach and commitment to the hiring process. Ultimately, a follow-up email can help keep the candidate top of mind for the employer amidst numerous applications.
When should a candidate send a follow-up email after submitting an application?
A candidate should send a follow-up email approximately one to two weeks after submitting a job application. This timeframe gives the hiring team enough time to review applications and progress in their selection process. Sending an email too early may come across as impatient, while waiting too long could be detrimental as the employer may have filled the position by that time. A follow-up email within this timeframe establishes a balance between being considerate and showing eagerness. Additionally, it is important to consider any timelines mentioned in the job posting, as this information can guide the timing of the follow-up.
How should a follow-up job application email be structured?
A follow-up job application email should be structured in a professional and concise manner. The email should begin with a polite greeting that addresses the recipient by name. Following the greeting, the first paragraph should express gratitude for the opportunity to apply and mention the specific position. The second paragraph should include a brief recap of the candidate’s qualifications and reiterate their keen interest in the role. The conclusion should include an invitation for further communication, thanking the recipient for their time. Finally, the email should end with a formal sign-off and the candidate’s name. This structure helps maintain clarity and professionalism, making it easy for the employer to read and respond.
So there you have it! Following up on your job application doesn’t have to be a stressful task; just remember to keep it friendly and professional. A little nudge can go a long way in showing your enthusiasm and commitment. Thanks for taking the time to read through this—hopefully, you found some helpful tips! Feel free to drop by again for more insights and advice. Good luck with your job search, and remember, you’ve got this!